Job Description

Job Title: Bookkeeper (75% FTE / Part-Time)

Organization: FIRST Wisconsin
Location: Remote or Hybrid (Wisconsin-based)
Reports To: FIRST Wisconsin President (or Treasurer/Executive Committee upon request)

About FIRST Wisconsin

FIRST Wisconsin is a nonprofit organization dedicated to inspiring young people to be science and technology leaders and innovators by engaging them in hands-on robotics programs that build STEM skills, confidence, and life capabilities.

Position Summary

FIRST Wisconsin is seeking a detail-oriented, reliable part-time Bookkeeper (75% FTE) to manage day-to-day financial activities and support accurate financial reporting. The Bookkeeper will maintain timely, well-organized financial records, ensure compliance with nonprofit accounting standards, and provide financial information to support organizational leadership.

This role is ideal for an experienced nonprofit bookkeeper looking for flexible, part-time work with a mission-driven organization.

Key Responsibilities

Accounting & Bookkeeping

• Record and reconcile all financial transactions, including deposits, expenses, transfers, invoices, and purchases
• Maintain the general ledger in accordance with nonprofit accounting standards
• Perform monthly bank and credit card reconciliations
• Manage accounts payable and receivable, including issuing invoices and tracking customer payments
• Prepare, issue, and track invoices in a timely manner
• Manage purchasing activities, including purchase requests, purchase orders, and vendor coordination
• Process expense reimbursements and vendor payments

Financial Reporting Support

• Support preparation of monthly financial statements (e.g., Profit & Loss, Balance Sheet)
• Support budget tracking and variance reporting
• Assist with grant tracking and restricted funds reporting
• Provide financial information to the FIRST Wisconsin President (or Treasurer/Executive Committee upon request)

Compliance & Support

• Ensure compliance with nonprofit financial policies and procedures
• Maintain organized financial records and documentation
• Assist with annual audit preparation and Form 990 support
• Coordinate with external accountant or CPA as needed

Qualifications

Required

• 5+ years of bookkeeping and/or accounting experience
• Strong understanding of Wisconsin nonprofit accounting, regulations, and requirements
• Proficiency with QuickBooks
• Experience working with restricted funds
• High attention to detail and accuracy
• Ability to manage deadlines independently
• Strong organizational and communication skills
• Resident of Wisconsin

Preferred

• 3+ years of bookkeeping or accounting experience in a nonprofit environment
• Experience working with grants
• Experience supporting audits and Form 990 preparation

Work Schedule & Compensation

• Time Commitment: Approximately 30 hours per week (75% FTE), flexible scheduling
• Compensation: Competitive hourly rate ($18-$24), commensurate with experience
• Work Environment: Remote or hybrid

How to Apply

To apply, please send a cover letter and resume to hr@firstinspireswi.org describing relevant experience and interest in FIRST Wisconsin’s mission.

FIRST Wisconsin grants equal opportunity to all qualified persons without regard to race, color, religion, gender, pregnancy, disability, age, national origin, military service obligations, veteran status, citizenship, sexual orientation, or any other category protected by law. FIRST Wisconsin provides equal opportunity in wages, promotions, benefits, and all other privileges, terms, and conditions of employment.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to hr@firstinspireswi.org.

Job Type: Part-time

Pay: $18.00 - $24.00 per hour

Expected hours: 30 per week

Benefits:

• Flexible schedule
• Work from home

Work Location: Remote

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