Job Description
Position Details
Position Details
Job Title CLINICAL RESEARCH COORDINATOR II
Position Number 8150821
Work Modality Job Category University Staff
Job Type Full-Time
FLSA Status Non-Exempt
Campus Maywood-Health Sciences Campus
Department Name ORTHOPAEDIC SURGERY
Location Code CLINICAL RESEARCH OFFICE (06124A)
Is this split and/or fully grant funded? Yes
Duties and Responsibilities Position Summary The Research Assistant supports the Department of Orthopaedic Surgery in the design, implementation, and administration of clinical research projects. This position works collaboratively with Principal Investigators (PIs), biostatisticians, residents, medical students, and other research staff to ensure regulatory compliance, data integrity, and the timely and efficient execution of departmental research and grant activities.
Essential Duties and Responsibilities Regulatory and Compliance - Prepare and submit new IRB applications in accordance with institutional policies and procedures.
- Submit and track amendments, continuing reviews, and study closures for active protocols.
- Draft, review, and maintain informed consent documents to ensure accuracy and regulatory compliance.
- Track and ensure completion of CITI and other required research trainings.
- Recognize and uphold ethical and compliance standards within assigned research activities.
Research Administration - Maintain departmental research administrative files, regulatory binders, and project documentation.
- Manage and update a comprehensive list of faculty and resident research publications.
- Prepare and submit research database requests and data use agreements (DUAs) for multi-institutional studies.
- Organize, review, and assist with grant submissions and grant budget preparation.
- Participate in project feasibility reviews and study initiation visits.
- Provide strategic guidance on study setup and implementation to ensure successful study launches.
- Assist with research-related reimbursements, supply procurement, and other administrative processes.
- Coordinate monthly research meetings for clinical subdivisions within the department.
Data Management and Analysis - Design and format research databases and surveys using REDCap and Excel platforms.
- Perform data entry, organization, quality assurance, and data cleaning to ensure completeness and accuracy.
- Collaborate with biostatisticians on study design, data analysis, and interpretation of findings.
Study Coordination - Conduct literature reviews and synthesize findings to support ongoing and new research projects.
- Screen potential participants, recruit subjects, and obtain informed consent under PI direction.
- Maintain secure shared files for on-site and remote project management.
- Coordinate study-specific meetings and maintain effective communication across study teams.
Manuscript and Presentation Support - Assist in the preparation of research findings, figures, and tables for reports, abstracts, and presentations.
- Format, edit, and submit scientific manuscripts to peer-reviewed journals and conference proceedings.
Education and Training - Train new research assistants and medical students in research processes and best practices.
- Organize logistics for the annual research course for incoming interns and summer medical students.
Other Responsibilities - Incorporate new processes, techniques, and technologies into research operations with Clinical Research Director or Chair approval.
- Perform additional duties as assigned by Principal Investigators.
- Maintain a positive, organized, and safe work environment.
- Performs other duties as assigned.
Minimum Education and/or Work Experience - Bachelors Degree OR equivalent training acquired via work experience or education
- 2-5 years of previous job-related experience
Qualifications Education and Experience Requirements - Minimum: Bachelor's degree in a scientific or health-related field.
- Preferred: Master of Public Health (MPH) or equivalent advanced degree.
- Experience: Minimum of 3-5 years of post-education research experience, preferably in an academic, clinical, or healthcare setting.
Preferred Qualifications - Hands-on experience conducting clinical research in an academic or healthcare environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational, communication, and interpersonal skills, with the ability to collaborate effectively in multidisciplinary teams.
- Demonstrated ability to manage multiple projects and meet deadlines with accuracy and attention to detail.
- Experience with database design, data management, and research software (REDCap preferred).
- Familiarity with grant development, including proposal preparation and budget drafting.
- Experience with manuscript preparation and scientific writing.
Certificates/Credentials/Licenses N/A
Computer Skills Basic computer skills
Supervisory Responsibilities No
Required operation of university owned vehicles No
Does this position require direct animal or patient contact? No
Physical Demands None
Working Conditions None
Open Date 12/01/2025
Close Date Position Maximum Salary or Hourly Rate $28.92/hr
Position Minimum Salary or Hourly Rate $21/hr
Special Instructions to Applicants As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website at . For information about the university's focus on transformative education, they should consult our website at .
About Loyola University Chicago Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With
15 schools, colleges, and institutes -including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.
Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail,
click here .
Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's
Nondiscrimination Policy .
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